Bid Advertisement for Luxury Vinyl Tile (LVT) Installation

Invitation to Bid: LVT Installation Project

McDowell County Schools is inviting bids for the installation of Luxury Vinyl Tile (LVT) for two locations, Riverview High School Library and Mount View High School Library. We are seeking experienced and qualified contractors to provide professional installation services in accordance with the specifications outlined below.

Project Overview:

• Project Location: Riverview HS and Mount View HS

• Scope of Work: Installation of Luxury Vinyl Tile (LVT) flooring in both libraries

• Project Timeline: Complete by 8-26-24

Scope of Work:

1. Provide and install high-quality Luxury Vinyl Tile (LVT) flooring materials.

2. Prepare the subfloor, including cleaning, leveling, and moisture testing as necessary.

3. Select and apply appropriate adhesives according to manufacturer specifications.

4. Ensure precise installation with tight seams and proper alignment.

5. Install transition strips and edge treatments as required.

6. Conduct quality assurance inspections throughout the installation process.

7. Complete clean-up and waste disposal upon project completion.

8. Provide documentation of product specifications, installation procedures, and warranty information.

9. Square footage is as follows:  MVHS 4200,  RVHS 4500

10. Lineal feet of 4” cove base is 1000’

11. It is contractor’s responsibility to verify square footage before bid date.

Bid Submission:

• Interested contractors are invited to submit their bids by noon on July 1, 2024.

• MCS will use a two-envelope system, envelope one shall contain, contractor and business license, liability insurance form and W9 form.  Envelope two shall contain the monetary pricing for the project.

• Wage rates shall be Davis Bacon federal wage rates for this project.

• Submit bids to William Chapman, Director of Facilities at 1278 Virginia Avenue, Welch, WV 24801.

Selection Criteria:

• Bids will be evaluated based on factors including but not limited to:

  • Contractor must meet all requirements for envelope one.  If envelope one requirements are not met then envelope two will not be opened and bid will be returned to bidder and considered a no bid.

  • Competitive pricing.

  • Compliance with project specifications and timelines.

Additional Information:

• For inquiries or to request additional project details, please contact William Chapman, via email, wechapman@k12.wv.us

• Site visits may be arranged upon request.

Note: The right to accept or reject any bid is reserved by McDowell County Schools

Specifications for Providing and Installing Luxury Vinyl Tile (LVT):

1. Product Selection:

   • Provide high-quality luxury vinyl tile (LVT) products that meet or exceed industry standards for durability, wear resistance, and aesthetic appeal.

   • Offer a range of colors, patterns, textures, and sizes to meet the design requirements of the project.

   • 6” x 48” Terrain II tile is preferred

2. Subfloor Preparation:

   • Ensure that the subfloor is clean, flat, dry, and structurally sound before installation.

   • Perform necessary repairs or leveling to address any imperfections or unevenness in the subfloor.

3. Moisture Testing:

   • Conduct moisture testing of the subfloor according to industry standards to determine if moisture mitigation measures are required to prevent issues such as mold, mildew, or adhesive failure.

4. Adhesive Selection:

   • Select appropriate adhesives suitable for the specific LVT product and subfloor conditions, considering factors such as moisture resistance, environmental sustainability, and VOC emissions.

5. Installation Method:

   • Install luxury vinyl tile flooring using the full spread adhesive method, adhering to manufacturer's recommendations and industry best practices.

   • Ensure proper alignment and tight seams between tiles for a uniform appearance.

6. Transition and Edge Treatments:

   • Install transition strips and edge treatments as needed to create smooth transitions between different flooring surfaces and to finish exposed edges of the LVT flooring.

7. Floor Finish Application (Optional):

   • Apply a compatible floor finish or sealer to enhance the appearance, durability, and ease of maintenance of the LVT flooring, if specified by the client or project requirements.

8. Quality Assurance:

   • Conduct regular inspections throughout the installation process to ensure quality workmanship, proper adhesive coverage, and adherence to specifications.

   • Address any issues or deficiencies promptly to maintain project schedule and quality standards.

9. Clean-Up and Waste Disposal:

   • Clean up job site debris and remove all waste materials generated during the installation process in accordance with local regulations and environmental best practices.

10. Documentation:

    • Maintain detailed records of product specifications, subfloor preparation, moisture testing results, adhesive selection, installation methods, and any other relevant information for future reference and warranty purposes.

11. Warranty and Maintenance Guidelines:

    • Provide warranty information for the LVT products and installation workmanship, along with recommended maintenance guidelines to ensure long-term performance and satisfaction.

Request for Bid Proposals for Sprinkler System and Kitchen Hood Inspection and Maintenance Services

McDowell County Schools is seeking bids from qualified contractors to provide comprehensive sprinkler system and kitchen hood inspections, at the following locations, Kimball Elementary, Mount View High School, Welch Elementary, MCCTC, Fall River Elementary, Iaeger Elementary, Bradshaw Elementary, Riverview High School and Southside K-8 and sprinkler only at Central office/Athletic Complex and the Phoenix Training Center. 

Scope of Work:

Specifications for Sprinkler System Inspection:

1. Frequency of Inspection:

   • The sprinkler system should be inspected on a regular basis, as per local regulations and standards, typically annually or semi-annually.

2. Qualified Personnel:

   • Inspections should be conducted by qualified personnel with expertise in fire protection systems. They should be familiar with relevant codes and standards such as NFPA 25.

3. Visual Inspection:

   • Conduct a thorough visual inspection of all components of the sprinkler system, including pipes, fittings, sprinkler heads, control valves, alarm devices, and gauges.

   • Check for signs of corrosion, physical damage, leaks, obstructions, or tampering.

4. Functional Testing:

   • Test the functionality of the alarm system, control valves, water flow switches, and any auxiliary devices.

   • Conduct a flow test on a representative sample of sprinkler heads to ensure proper water distribution and coverage.

5. Documentation:

   • Maintain detailed records of inspections, including inspection dates, findings, any deficiencies identified, corrective actions taken, and the signatures of personnel performing the inspection.

6. Deficiency Correction:

   • Address any deficiencies promptly and appropriately. This may involve repairs, replacements, or adjustments to ensure the sprinkler system operates effectively in the event of a fire.

7. Compliance:

   • Ensure that all inspection and maintenance activities are conducted in compliance with applicable codes, standards, and regulations.

Specifications for Kitchen Hood Inspection:

1. Frequency of Inspection:

   • Kitchen hood systems should be inspected regularly according to manufacturer recommendations and local fire safety codes, typically semi-annually or quarterly.

2. Qualified Personnel:

   • Inspections should be carried out by qualified technicians familiar with commercial kitchen hood systems and relevant standards such as NFPA 96.

3. Visual Inspection:

   • Perform a comprehensive visual inspection of the entire kitchen hood system, including hoods, ductwork, exhaust fans, grease filters, access panels, and fire suppression equipment.

   • Check for grease buildup, corrosion, damage, loose or missing components, and proper clearances to combustible materials.

4. Functional Testing:

   • Test the operation of exhaust fans, ensuring they are functioning properly and providing adequate ventilation.

   • Test the operation of the fire suppression system, including manual activation and automatic functions where applicable.

5. Cleaning and Maintenance:

   • Ensure that grease filters are cleaned or replaced as necessary to maintain optimal airflow and prevent grease buildup.

   • Clean ductwork and exhaust fans to remove accumulated grease and debris that could pose a fire hazard.

6. Documentation:

   • Keep detailed records of inspections, including dates, findings, any deficiencies identified, corrective actions taken, and the signatures of personnel performing the inspection.

7. Deficiency Correction:

   • Address any deficiencies promptly and thoroughly. This may involve cleaning, repairs, replacements, or adjustments to ensure the kitchen hood system operates safely and effectively.

8. Compliance:

   • Ensure that all inspection and maintenance activities comply with applicable codes, standards, and regulations, including those related to fire safety and ventilation in commercial kitchens.

Bidders must possess appropriate licenses, certifications, and insurance coverage to perform fire alarm inspection and fire extinguisher maintenance.

All bid proposals must be submitted to William Chapman at 1278 Virginia Avenue, Welch WV 24801no later than noon on July 8th 2024. Proposals should include pricing information, proposed service schedules, and any relevant qualifications or experience.

Any questions should be submitted to Mr. Chapman, via email per wechapman@k12.wv.us

McDowell County Schools reserves the right to reject any or all bid proposals and to waive informalities or irregularities in the proposals received.

Request for Bid Proposals for Fire Alarm Inspection and Maintenance Services, Including Fire Extinguishers

McDowell County Schools is seeking bids from qualified contractors to provide comprehensive fire alarm inspection and maintenance services, along with inspection and maintenance of fire extinguishers, at the following locations, Kimball Elementary, Mount View High School, Welch Elementary, MCCTC, Central Office/Athletic Complex, Fall River Elementary, Iaeger Elementary, Bradshaw Elementary, Riverview High School and Southside K-8. 

Scope of Work:

1. Fire Alarm Inspection and Maintenance:

   • Conduct regular inspections of all fire alarm systems in accordance with relevant codes and regulations.

   • Test alarm systems for functionality, including sensors, detectors, control panels, and notification devices.

   • Perform routine maintenance tasks, such as battery replacements, sensor calibration, and system upgrades as needed.

   • Provide detailed inspection reports and maintenance records for each fire alarm system.

2. Fire Extinguisher Inspection and Maintenance:

   • Inspect all fire extinguishers on the premises to ensure they are in proper working condition.

   • Perform hydrostatic testing and recharge as necessary.

   • Replace or repair any defective or expired extinguishers.

   • Provide documentation of inspections and maintenance activities for each fire extinguisher.

Bidders must possess appropriate licenses, certifications, and insurance coverage to perform fire alarm inspection and fire extinguisher maintenance.

All bid proposals must be submitted to William Chapman at 1278 Virginia Avenue, Welch WV 24801 no later than noon on July 8th 2024. Proposals should include pricing information, proposed service schedules, and any relevant qualifications or experience.

Any questions should be submitted via email to wechapman@k12.wv.us

McDowell County Schools reserves the right to reject any or all bid proposals and to waive informalities or irregularities in the proposals received.

Notice of Request for Solicitation of Bids for Elevator Service and Repair

McDowell County Schools invites bids from qualified elevator inspection and repair firms to provide professional services for the inspection, maintenance, and repair of elevators at the following locations.  Kimball Elementary, Mount View High School, MCCTC, Fall River Elementary, Iaeger Elementary, Bradshaw Elementary, Riverview High School, Southside K-8, and the Central Office/Athletic complex.

Scope of Work:

1.      Inspection: Conduct regular inspections of all elevators on the premises in accordance with relevant safety codes and regulations.

2.      Maintenance: Perform routine maintenance tasks to ensure the safe and efficient operation of all elevators, including lubrication, adjustments, and component replacements as necessary.

3.      Repairs: Respond promptly to service calls for elevator breakdowns and malfunctions, diagnosing issues and implementing necessary repairs to restore functionality.

4.      Compliance: Ensure that all elevator systems comply with applicable local, state, and federal regulations and obtain any required certifications or permits.

5.      Reporting: Provide detailed inspection reports and maintenance records for each elevator, documenting any deficiencies found and actions taken.

Bidders must possess appropriate licenses, certifications, and insurance coverage to perform elevator inspection and repair services.

All bids must be submitted to William Chapman at McDowell County Schools, 1278 Virginia Avenue, Welch Wv 24801 no later than noon on July 8th 2024. MCS will be using a two-envelope system for bid proposals.  Envelope one shall contain all required certifications, business license, liability insurance and W9 form.  Envelope two shall contain the monetary proposal for the service.

McDowell County Schools reserves the right to reject any or all bids and to waive informalities or irregularities in the bids received.

For more information, please contact William Chapman, Director of Facilities at wechapman@k12.wv.us.

Audio/ Visual and Lighting System for High School Auditoriums

The McDowell County School District is seeking proposals for the design, supply, installation, and commissioning of a new complete audio/visual and lighting system for our auditoriums located at our two high school locations. We are interested in partnering with a reputable vendor with a proven track record in providing high-quality audio/visual and lighting solutions for smaller venues.

In order to be considered for qualification, vendors MUST provide the following documentation and attend the requisite pre-bid meeting and project sites walk-through.

Link the complete bidding documents with specific outline: https://5il.co/2nwe0

Summer Food Service Program (SFSP) Meal Box Project

IDENTIFICATION NUMBER (ID): RFQ# 24-SFSP

Please submit responses to:

 McDowell COUNTY SCHOOLS OFFICE OF CHILD NUTRITION (Mr. Aaron Lester)

900 Mt View Rd

Welch, WEST VIRGINIA 24801

Link the complete bidding documents with specific outline: https://5il.co/2n69t

Responses will be accepted until 3:00 pm, Friday June 14, 2024. Please show the ID number on the outside of the return envelope. IMPROPERLY IDENTIFIED RESPONSES MAY NOT BE ACCEPTED. Any proposals received after the time and date stated above will not be considered.

Bid Solicitation for Embedded Reading Professional Development and In-Classroom Coaching K-12

McDowell County Schools, WV

Issue Date: June 3, 2024
Response Deadline: June 17, 2024
Contact Information: Amanda Peyton, Assistant Superintendent 304-436-8441

Overview

McDowell County Schools is seeking proposals for embedded reading professional development and in-classroom coaching for grades K-12. This initiative aims to enhance literacy instruction across the district, providing support for teachers and administrators to improve student outcomes in reading.

Scope of Work

Professional Development

1. Embedded Training:

   • Provide ongoing professional development sessions focused on evidence-based reading strategies.

   • Tailor training to meet the diverse needs of teachers across all grade levels.

2. Administrator Support:

   • Work with school administrators to develop leadership skills in literacy instruction.

   • Provide resources and strategies for effective implementation of reading initiatives.

In-Classroom Coaching

1. Coaching Support:

   • Offer in-class coaching to support teachers in implementing new strategies.

   • Conduct regular classroom observations and feedback sessions.

2. Data-Driven Practices:

   • Utilize data to inform instructional practices and monitor student progress.

   • Assist teachers in analyzing assessment data to guide instruction.

Goals

• Increase teacher efficacy in evidenced based reading instruction

• Improve student reading outcomes across grades K-12.

• Foster a collaborative culture among educators within McDowell County Schools.

Proposal Requirements

Interested vendors must submit a detailed proposal that includes the following:

1. Proposed Approach:

   • Detailed description of the proposed professional development and coaching plan.

   • Explanation of how the program will be tailored to meet the needs of McDowell County Schools.

2. Timeline:

   • Proposed timeline for implementation

3. Budget:

   • Itemized budget outlining costs associated with the proposed services.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Experience and Qualifications (30%)

• Proposed Approach and Methodology (30%)

• Budget and Cost-Effectiveness (10%)

• Past Performance (30%)

Submission Instructions

Submit your proposal electronically in PDF format to Amanda Peyton by June 17, 2024. Late submissions will not be accepted.

Bid Solicitation

Embedded Mathematics Professional Development and In-Classroom Coaching for K-12

McDowell County Schools, WV

Release Date: June 3, 2024

Response Due Date: June 17, 2024

Introduction

McDowell County Schools is seeking proposals from qualified organizations to provide embedded mathematics professional development and in-classroom coaching with administrative support for grades K-12. This initiative aims to strengthen mathematics instruction and enhance student achievement across the district.

Scope of Work

1. Professional Development:

• Design and deliver comprehensive professional development sessions focused on effective mathematics teaching practices.

• Customize sessions to address the specific needs of K-12 educators in McDowell County Schools.

2. In-Classroom Coaching:

• Offer ongoing in-classroom coaching to support teachers in implementing new mathematics strategies.

• Collaborate with teachers to model instructional techniques and provide constructive feedback.

3. Administrator Support:

• Engage school administrators through targeted professional development to create a supportive environment for mathematics initiatives.

• Facilitate regular meetings with administrators to review progress and strategize.

Requirements

Bidder Qualifications:

• Proven experience in providing professional development and coaching in mathematics education.

• Demonstrated success in K-12 settings with a focus on student engagement and achievement.

• Capacity to work collaboratively with educators and administrators.

Proposal Components:

1. Company Overview:

   • Background information and relevant experience.

2. Proposed Approach:

   • Detailed description of the proposed professional development and coaching model.

   • Implementation timeline and milestones.

3. Budget:

   • Itemized budget outlining costs for training, materials, and coaching services.

Submission Instructions

Submit your proposal electronically in PDF format to Amanda Peyton by June 17, 2024. Late submissions will not be accepted.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Experience and Qualifications (30%)

• Proposed Approach and Methodology (30%)

• Budget and Cost-Effectiveness (10%)

• Past Performance (30%)

Questions and Clarifications

For any inquiries regarding this bid solicitation, please contact Amanda Peyton at afragile@k12.wv.us

Bid Solicitation

Embedded Leadership Professional Development and In-Classroom Coaching

McDowell County Schools, WV

Release Date: June 3, 2024

Response Due Date: June 17, 2024

Introduction

McDowell County Schools is seeking proposals from qualified organizations to provide embedded leadership professional development and in-classroom coaching with administrative support for grades K-12. This initiative aims to support school leadership teams and build the capacity of leaders to be instructionally focused, enhancing overall educational outcomes across the district.

Scope of Work

1. Professional Development for Leadership:

• Design and deliver comprehensive professional development sessions tailored for school leaders, focusing on instructional leadership practices.

• Foster a culture of collaboration and continuous improvement among leadership teams.

2. In-Classroom Coaching:

• Provide ongoing coaching for school leaders to support instructional practices within classrooms.

• Assist leaders in developing skills to effectively observe, mentor, and provide feedback to teachers.

3. Administrator Support:

• Engage school administrators in leadership development initiatives to promote effective instructional strategies.

• Facilitate regular meetings to assess progress and collaboratively strategize next steps.

4. Supporting Leadership Teams:

• Work with school leadership teams to build collective efficacy and enhance their ability to lead instructional improvements.

• Provide tools and frameworks for data-driven decision-making and goal setting.

Requirements

Bidder Qualifications:

• Proven experience in providing leadership professional development and coaching in K-12 educational settings.

• Demonstrated success in enhancing instructional leadership capacity.

• Ability to work collaboratively with school leaders and teams.

Proposal Components:

1. Proposed Approach:

   • Detailed description of the proposed professional development and coaching model.

2. Budget:

   • Itemized budget including costs for training, materials, and coaching services.

Submission Instructions

Submit your proposal electronically in PDF format to afragile@k12.wv.us or US Mail by June 17, 2024. Late submissions will not be considered.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Experience and Qualifications (30%)

• Proposed Approach and Methodology (30%)

• Budget and Cost-Effectiveness (10%)

• Past Performance (30%)

Questions and Clarifications

For any questions regarding this bid solicitation, please contact Amanda Peyton at 304-436-8441 pr afragile@k12.wv.us

Bid Solicitation

Online Platform for Collaborative Instructional Improvement

McDowell County Schools, WV

Release Date: June 3, 2024

Response Due Date: June 17, 2024

Introduction

McDowell County Schools is seeking proposals from qualified vendors for an online platform that enables administrators and teachers to collaborate effectively on instructional walkthrough feedback, upload best practice strategies, leverage AI for instructional analysis, and facilitate online virtual coaching cycles for teacher professional development.

Scope of Work

1. Collaboration Features:

• A user-friendly interface for administrators and teachers to collaborate on instructional walkthroughs and share feedback.

• Capability for users to upload and share best practice strategies and resources.

2. AI-Driven Instructional Analysis:

• Integrate AI technologies to analyze instructional practices and provide actionable insights.

• Tools for identifying trends and areas for improvement based on user data.

3. Virtual Coaching Cycles:

• Facilitate online virtual coaching cycles that support ongoing teacher professional development.

• Features that allow for goal setting, progress tracking, and reflective practice.

4. User Management and Accessibility:

• Admin tools for managing user accounts and permissions.

• Ensure accessibility and ease of use for all participants.

Requirements

Vendor Qualifications:

• Proven experience in developing educational technology platforms, particularly in K-12 settings.

• Demonstrated success in implementing similar solutions for instructional improvement and professional development.

Proposal Components:

1. Company Overview:

   • Background information, mission, and relevant experience.

   • Qualifications of the team involved in the project.

2. Proposed Solution:

   • Detailed description of the online platform’s features and functionalities.

3. Budget:

   • Itemized budget detailing costs for the platform, training, and ongoing support.

   • Outline any potential additional costs.

Submit your proposal electronically in PDF format to Amanda Peyton afragile@k12.wv.us by June 17, 2024. Late submissions will not be considered.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Experience and Qualifications (30%)

• Proposed Solution and Features (30%)

• Budget and Cost-Effectiveness (10%)

• References and Past Performance (30%)

Questions and Clarifications

For any questions regarding this bid solicitation, please contact Amanda Peyton at 304-436-8441 or afragile@k12.wv.us.