Bids Solicited

Hand-Held Radio Project

McDowell County Schools is currently soliciting bids from vendors for a total of 125 two-way handheld radios with charging stations and/or drop in charge capability. These will be divided and used at 9 school sites. The radios must be lightweight and easy to use with one button push to talk, impact and water resistant, and extended range for campus wide coverage. Radios must have a long battery life no less than 12 hours as teachers will have them on their person throughout the school day for safety. Radios must be rugged and durable with excellent audio quality. A warranty of at least two-year manufacture warranty is required. Sealed bids will be accepted through Friday, January 5, 2024 by deadline of 3:00PM.  

All bids should be mailed to Mr. Aaron Lester at 900 Mount View Road Welch, WV 24801. For clarifying questions, please reach out to Mr. Aaron Lester at 304-436-8441 Ext 2118 or email at rlester@k12.wv.us

Bids will be opened on January 5, 2024 at 4:00PM for review/selection.

*All vendors making bid must submit in their bid a signed/dated 2024 W9 and agree to register as a WV Business through the WV Secretary of State Office.

The following conditions must be met by bidding vendors.  Failing to meet any of the following conditions may result in rejection of bid.

  1. Only new, current model equipment may be provided in fulfillment of the bid requirements.  No refurbished, used, end-of-lifecycle, or discontinued items will be accepted.

  2. All components in each complete system delivered must meet P-25 open standards as well as being configured and installed identically upon delivery.

  3. All equipment must meet warranty requirements specified in this document, and vendors must provide documentation in support of this.

Classroom Library Book Set Upgrade PreK - 5

McDowell County Schools is currently accepting bids for the purchase of classroom library book sets to enhance grade level classroom libraries to include novels, informational texts, fiction and non-fiction reading hard back materials for grades PreK - 5.

The district will need the bid to include the title of each book that will be included in each grade level set as well as the price for each book. The bid should include only one copy of each book. All books MUST be hard back books. Each grade level is required to have no more or less than 100 books. The grade level book sets must come boxed and labeled by grade. The books will be delivered to each school site. Shipping must be included in the bid.

A set needs to be created for grade level PreK, K , 1st, 2nd, 3rd, 4th, and 5th.

All bids are to be sealed and clearly marked “Bids Enclosed McDowell County Schools Classroom Library PK-5 Book Set Bid” on the outside of the envelope. Interested parties can submit sealed bids to 900 Mount View Road Welch WV 24801 not later than 2:00pm on September 30, 2023 and then at said office, publicly opened and read aloud. Questions can be directed to Amanda Peyton at 304-436-8441 or afragile@k12.wv.us. MCS may request an interview to discuss the contents of bid. MCS reserves the right to accept, reject, or modify any bids which the county believes is in its best interest at any time. Bids must be mailed, or delivered, and received by the due date to Amanda Peyton 900 Mount View Road Welch WV 24801

School Safety Window and Door Numbering Project

McDowell County Schools is currently accepting bids for services to number classroom doors and windows at all entities. Those entities include Bradshaw Elementary, Fall River Elementary, Iaeger Elementary, Kimball Elementary, Southside K-8, Welch Elementary, Sandy River/River View High, Mt View High, McDowell County Vocational School, McDowell County Central Office, McDowell County Maintenance and Transportation Building, and the McDowell County Schools Phoenix Center.

The district will need the bid to include a walkthrough of each entity to accurately count the number of doors and windows for each site, the vinyl numbering, and cleaning/ installing of the actual window and door decals that meet the new facility code for WV schools.

Interested parties can submit bids to 900 Mount View Road Welch WV 24801 no later than 2:00 pm on October 27, 2023. Questions can be directed to Aaron Lester at 304-436-8441 or rlester@k12.wv.us.

MCS may request an interview to discuss the contents of the bid. MCS reserves the right to accept, reject, or modify any bids that the county believes are in its best interest at any time. Bids must be emailed, or delivered by mail, and are to be received by the due date to Aaron Lester 900 Mount View Road Welch WV 24801.

Bid Package for HVAC Filter Changes

McDowell County Schools is requesting sealed bids for its filter changing service, contractors interested in bidding on the filter service contract should request a packet from Mr. William Chapman, Director of Facilities for MCS via email – wechapman@k12.wv.us or by phone 3044368441.

MCS will use a two-envelope system to receive bids, envelope one should be marked clearly, Qualifications and envelope two Monetary Bid.  Envelope one will be opened first and if all requirements are met as listed below, then envelope two will be opened.  If envelope one does not contain the proper documentation envelope two will not be opened and will be considered a no bid.

Envelope one requirements

·       Contractors License

·       Business License

·       2023 W9 Form

·       Proof of Liability Insurance

Envelope two requirements

·       Monetary proposal

·       5% Bid bond

Please submit proposals to William Chapman, Director of Facilities, McDowell County Schools, 1278 Virginia Ave., Welch, WV 24801, on or before Wednesday, November 15, 2023 at Noon, at which time bids will be opened.

Any questions should be directed to Mr. Chapman via phone or email at the following, Phone 304-436-8441, email wechapman@k12.wv.us.

To obtain the materials list for the filter service, please contact William Chapman.

BIDS SHALL BE RECEIVED BY November 15, 2023 by 12 PM EST.